Role & responsibilities
Receivables & Debtors Management
- Track outstanding receivables and follow up with customers for timely payments.
- Coordinate with Finance for debtor status, invoice clarifications, and reconciliation.
- Maintain a receivables dashboard and highlight overdue items to management.
Dispatches & Supplies Coordination
- Coordinate with SCM and Logistics for timely dispatches of platform supplies.
- Track shipment schedules, ensure documentation accuracy, and share updates with customers.
- Monitor material availability and escalate gaps that may affect deliveries.
Sales & Project Administration
- Track ongoing projects, new opportunities, and customer forecast updates.
- Maintain project trackers, timelines, and execution status with internal teams.
- Support BD and platform managers in preparation of customer submissions and progress documentation.
Documentation & Costing Support
- Prepare costing sheets, price formats, and commercial documents for platform supplies and new projects. Ensure version control and accuracy of costing data.
- Support annual price revisions, platform-level costing consolidation, and audit requirements.
MIS, Dashboards & Data Validation
- Update and validate weekly/monthly dashboards on sales, receivables, dispatches, and project progress.
- Consolidate annual data for budgeting, planning, and management reviews.
- Ensure high accuracy in master data used across BD, Finance, and SCM.
Customer Coordination & Communication
- Act as the administrative point of contact for customers on invoicing, dispatches, payments, and documentation.
- Share invoice copies, dispatch documents, and project-related files as required.
- Maintain professional communication and ensure timely responses.
Preferred candidate profile
- Strong MS Excel and PowerPoint skills.
- Hands-on experience with ERP/SAP or similar systems.
- Understanding of pricing, costing, and supply chain workflows
- Strong coordination and communication abilities.
- Attention to detail and accuracy in data handling.
- Ability to manage multiple tasks and deadlines.
- Proactive, organized, and team oriented